Privacy Policy
Membership
Privacy Policy & Cookie Statement
This is the Privacy and Cookies Policy for The Soil Searchers Metal Detecting Community (T.S.S.M.D.C.)
Please read the following carefully to understand our views and practices regarding your personal data and how we
will treat it.
By engaging with our website you acknowledge you have read and understood this privacy policy.
The Information We Collect About You:
Information You Give Us:
This is information about you that you give us directly when you interact with us.
Signing Up:
When you sign up as a member, we will ask for your full name, date of birth, residential address, mobile telephone number, email address along with your NCMD, FID or AMDS membership details. We may also capture your IP address.
Security:
We encrypt all of this information using Secure Socket Layers (SSL) technology.
Other Services:
We may also ask for additional information when providing any special, personalised services. If you do not want to provide the information requested, you certainly don’t have to, but you may not be able to take advantage of such offerings.
Information We Collect About You From Using Our Site:
While on our site, we may automatically log certain information about how you are using our site. This information may include the URL that you just came from, your IP address (or a partially anonymised IP address) and the pages you visit while on our site.
This enables us to record in our server logs that a specific user ID has visited a particular page. This data allows us to analyse and determine our visitors behavioural characteristics, which helps us to optimise our site, advertisement placement, and marketing focus.
Signing Up:
When you sign up as a member, we will ask for your full name, date of birth, residential address, mobile telephone number, email address along with your NCMD, FID or AMDS membership details. We may also capture your IP address.
Security:
We encrypt all of this information using Secure Socket Layers (SSL) technology.
Other Services:
We may also ask for additional information when providing any special, personalised services. If you do not want to provide the information requested, you certainly don’t have to, but you may not be able to take advantage of such offerings.
Information We Collect About You From Using Our Site:
While on our site, we may automatically log certain information about how you are using our site. This information may include the URL that you just came from, your IP address (or a partially anonymised IP address) and the pages you visit while on our site.
This enables us to record in our server logs that a specific user ID has visited a particular page. This data allows us to analyse and determine our visitors behavioural characteristics, which helps us to optimise our site, advertisement placement, and marketing focus.
The Legal Bases We Rely On:
The law on data protection sets out a number of different reasons for which we may collect and process your personal data in certain circumstances, including:
Consent:
We can collect and process your data with your consent. For example, if you have given your consent to receiving marketing material from us at the point we collected your information.
Contractual Obligations:
We need your personal data to comply with our contractual obligations.
For example, where you have provided us with your email address to receive our services, we will use this information in order to effectively deliver and communicate our services.
Legal Compliance:
If the law requires us to, we may need to collect and process your data.
For example, we can pass on details of people involved in fraud or other criminal activity to applicable law enforcement.
Legitimate Interests:
We may require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests.
Vital Interests:
When processing is necessary to protect the ‘vital interests’ of the data subject or of another natural person.
How We Use Your Information:
We will use this information in our legitimate interests, where we have considered these are not overridden by your rights.
To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
To keep our site safe and secure.
For measuring or understanding the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you.
To keep you informed about products and services similar to the ones you may have subscribed to.
To improve our site to ensure that content is presented in the most effective manner for you and for your computer.
To allow you to participate in interactive features of our service, when you choose to do so.
Internal research: Cookies (which are discussed further below) and the other information we automatically track, are used to help us better understand how our audience uses our site as well as for internal research on users’ demographics and interests.
Our Promotional Updates and Communications:
Where permitted by one of the legal bases above, we will use your personal information for marketing analysis and to provide you with promotional update communications by email about our products or services.
If you have opted to receive certain emails from us, you can opt out of marketing or new dig notification emails at any time by logging into your member's section / account page / my communication preferences. Please note that, you will still receive membership service emails regarding the management of your account with us.
Where Your Information Is Stored:
The data that we collect from you is stored within the United Kingdom.
We may transfer your personal information outside of the United Kingdom.
Where your information is transferred outside the United Kingdom, we will take all steps reasonably necessary to ensure that your data is subject to appropriate safeguards, such as relying on a recognised legal adequacy mechanism, and that it is treated securely and in accordance with this privacy policy.
We store your personal data in order to process it to enable us to provide goods or services to you and fulfil our contract with you. This includes order fulfilment, processing of payment details, and the provision of support services.
How Long We Keep Your Information:
We retain personal data for as long as necessary to fulfil any legal obligations we may have as well as for purposes of processing your information. We may also cluster and/or anonymise information beyond this time for research purposes and to help us develop and improve our services. You cannot be identified from cluster or anonymise information retained or used for these purposes.
Cookies and Other Technologies:
Cookies contain bits of data that websites such as ours place on your computer’s hard drive for record keeping purposes. Cookies can make the internet more useful by collecting and storing information about your preferences on a particular site and help websites operate more efficiently. Cookies and similar technologies enable you to be remembered when using that computer or device to interact with websites and online services and can be used to manage a range of features and content as well as storing searches and presenting personalised content.
We use our cookies:
With the aim of optimising our website, communications and improving member experience. Cookies help us estimate our audience size, determine usage patterns and help us better target content and advertisements based on our users’ interests.
We also use cookies so you can, for example, access any premium content that you may have subscribed to.
You have the option of not accepting the cookies we set. However, if you reject our cookies, you may not be able to take advantage of certain features on our site, including subscription-based services.
The Cookies That We May Set:
Below you’ll find the cookies that we may set when you visit our website.
Strictly Necessary:
Cookies that enable the services that you have specifically asked or paid for.
Performance:
Cookies that collect information on how visitors use our site including the pages visited and most frequented as well as the sources of our traffic. They are used to help us improve how the site works.
Functionality:
Cookies that help us remember the choices you have made so we can provide you with a more personalised experience.
Advertising:
Cookies used to deliver more relevant ads, and to make sure you don’t see the same adverts over and over again.
Cookie Removal:
You can always modify your browser so as not to accept cookies or to notify you when cookies are sent to it. For more information about cookies, including removing any or all of your cookies.
For more information about cookies please visit - https://www.AllAboutCookies.org
We use our cookies:
With the aim of optimising our website, communications and improving member experience. Cookies help us estimate our audience size, determine usage patterns and help us better target content and advertisements based on our users’ interests.
We also use cookies so you can, for example, access any premium content that you may have subscribed to.
You have the option of not accepting the cookies we set. However, if you reject our cookies, you may not be able to take advantage of certain features on our site, including subscription-based services.
The Cookies That We May Set:
Below you’ll find the cookies that we may set when you visit our website.
Strictly Necessary:
Cookies that enable the services that you have specifically asked or paid for.
Performance:
Cookies that collect information on how visitors use our site including the pages visited and most frequented as well as the sources of our traffic. They are used to help us improve how the site works.
Functionality:
Cookies that help us remember the choices you have made so we can provide you with a more personalised experience.
Advertising:
Cookies used to deliver more relevant ads, and to make sure you don’t see the same adverts over and over again.
Cookie Removal:
You can always modify your browser so as not to accept cookies or to notify you when cookies are sent to it. For more information about cookies, including removing any or all of your cookies.
For more information about cookies please visit - https://www.AllAboutCookies.org
Email Tracking:
This section explains more about the technologies we use to track emails, why we do this, and how you can stop it.
We track emails to help us improve the communications we send. We use small images called pixels within our emails to tell us things like whether you opened the email, how many times and the device you used. We may also set a cookie to find out if you clicked on any links in the email. The image stays in the email but leaves nothing else on your device.
How to stop email tracking:
You can stop this by closing the email before you download any images or click on any links. You can also set your browser or email program to restrict or block our emails. Sometimes your browser or email program setting will automatically accept cookies. For more details on this, you will need to read the instructions for your browser, email program or device.
Information Sharing and Disclosure:
We do not give, rent, lend or sell individual information to any third party. Furthermore, we will not disclose any information about individual users, except as described below.
The Soil Searchers Metal Detecting Community:
On our site, you may be publicly identified by your club tag name. If you choose your full name as your tag name, you have voluntarily disclosed that information to The Soil Searchers Metal Detecting Community . The same is true for any personal identifiable information (such as an email address) that you may have included in any article or comment / message.
Third Party Service Providers:
We may employ the services of third party providers to aid us in certain aspects of our operations (such as payment transaction providers, email distribution services or conducting surveys for example.)
Depending on the services performed, some of these providers may be provided with user information. These contractors would be subject to confidentiality agreements which limit their use and disclosure of all information they obtain through their relationship with us to related business only, consistent with this policy.
Legal Requests:
We may disclose your personally identifiable information to protect the rights and property of The Soil Searchers as well as to comply with any applicable law or valid legal process.
This includes, but is not limited to:
Requests by Government Agencies. We will disclose any information we have in our possession to law enforcement or government officials in response to any inquiry or investigation or if in our sole discretion, we believe it is necessary or appropriate in connection with any investigation or activity that is or may be illegal or may expose us or you to legal liability.
Disclosures we are legally required or entitled to make under any enactment, rule of law or by the order of a court.
Security:
We are committed to protecting your personal information. All information that you provide to us is stored on a secure server. Access to paid-for areas of the site, such as our members' only section is password-protected for security. While we do our best to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk.
What does all this mean?
You are responsible for maintaining the secrecy of your passwords and/or any account information. If you need to change your password, please login to the members' section / your account / change my password and follow the instructions there.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data via SSL technology, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Our site may, from time to time, contain links to external sites. We are not responsible for the privacy policies or the content of such sites.
Changing Your Information:
If you wish to change any of your personal details or email address for delivery of emails then please login to the members' section / your account and follow the instructions there.
Your Rights:
You have the right under certain circumstances:
To be provided with a copy of your personal data held by us;
To request the rectification or erasure of your personal data held by us;
To request that we restrict the processing of your personal data;
To object to the further processing of your personal data, including the right to object to marketing;
To request that your provided personal data be moved to a third party.
Your right to withdraw consent:
Where the processing of your personal information by us is based on consent, you have the right to withdraw that consent without detriment at any time by contacting us at admin@thesoilsearchers.co.uk
To request the rectification or erasure of your personal data held by us;
To request that we restrict the processing of your personal data;
To object to the further processing of your personal data, including the right to object to marketing;
To request that your provided personal data be moved to a third party.
Your right to withdraw consent:
Where the processing of your personal information by us is based on consent, you have the right to withdraw that consent without detriment at any time by contacting us at admin@thesoilsearchers.co.uk
Changes to our Privacy and Cookie Statement:
We reserve the right to modify this privacy and cookie statement at any time without prior notice. It is the members' responsibility to ensure that they are fully aware of our current privacy and cookie statement as detailed on this web page. If we make any substantive changes to this statement, we’ll announce it on our site and notify members by email.
Last Updated: 30/07/2024
DPRC: ZB647610